HR Recruitment Overall RPA Advantages:

  • Improved Efficiency

Handling resume screening, employee onboarding, Reminders, travel and expenses management and Payroll related stuff around the clock, fast and effective.

  • Secure data control

No manual interventions and error caused due to mishandling data

Other Processes in HR Recruitment

Resume screening and candidate shortlisting

Process Description:

  • Software robots can easily gather all the resumes and compare the information with the list of job requirements.
  • These requirements can be viewed as predefined rules which guide the selection procedure. The best candidates will then be notified and called for interviews, while those who do not match the rules can be sent rejection notifications.

 

Advantages:

  • Reducing the time taken in gathering detailed information.
  • Managing errors.
  • Increased consistency speed.
  • Better data accuracy.

 

ROI: Between 70% to 80%

Offer letter administration

Process Description:

    • The content of offer letters must comply with different sets of regulations (company, law, etc.), and also, they must be well-tailored to the particular selected candidate.
    • These regulations are normally stored in various systems and databases, which makes manual verification and cross-checking not only time consuming, but also prone to error.

    With the use of RPA, on the other hand, can quickly gather all the needed information, create the offer letter, send it, and eventually monitor the appropriateness of the returned document.

 

Advantages:

  • Reducing the time taken to complete the tasks.
  • Reduced waiting period.
  • Securely manage the information.

 

ROI: Between 70% to 80%

Onboarding new hires

Process Description:

  • When a new colleague joins the team, data from several systems must be coordinated to create a new user account, email address, access rights for applications, IT equipment, etc.
  • Data integration capacity is necessary to find agreement between the employee’s profile and preferences, and typical company procedures.
  • With robotic process automation, the user account can automatically activate a particular template for the onboarding workflow, and this streamlines the whole process.
  • The bots can then make rule-guided decisions as to which credentials to assign the new employee, which onboarding documents to send, etc.
  • RPA thus makes a significant contribution to helping new employees dive immediately into their work.

 

Advantages:

  • Reducing the time taken and efforts for employee onboarding
  • Reduces the induction period so that employees can kick off work in lesser time.
  • HR executives can focus on other productive tasks.
  • Increased consistency speed.

 

ROI: Between 60% to 70%

Travel and expense management

Process Description:

  • The manual processing might involve issues like late expense submissions, missing receipts, unclear expense justifications, etc., which negatively impact compliance as well as employees’ satisfaction.
  • RPA can make the process more efficient by checking individual expenses against both company regulations, and external expenditure norms.

 

Advantages:

  • The turnaround time in gathering data has reduced.
  • Reducing the efforts.

 

ROI: Between 30-70%

Attendance tracking

Process Description:

  • Bigger the company, the more difficult it is to accurately review time records. 
  • Software robots can cross-check self-reports against time logged in the company record, and report inconsistencies to the HR staff. 
  • They can also recommend reallocation of workforce resources when confronted with major absenteeism due to epidemics, for instance, and thereby prevent workflow disruptions.

 

Advantages:

  • The turnaround time in checking and identifying fraud patterns has reduced.

 

ROI: Between 30-70%

Payroll Management

Process Description:

  • Payroll can be viewed as a perfect example of repetitive, monotonous tasks that companies cannot do without. It typically involves large amounts of data entry, which can often lack integrity or visibility, and this ups the risk of error.
  • Bots reduce this risk to zero, while also considerably decreasing waiting time. Avoiding delayed payments will have a positive impact on employees’ level of job satisfaction.

 

Advantages:

  • Managing errors and reducing the turnaround time.
  • Securely manage the information

 

ROI: Between 70-80%