Client Use Case / Robotics Application Monitoring icon

Client Situation / Challenge / Problem Statement

Process 1: Prize Proposal Process
  • Complex Logic to Derive Steel Prices

Business users derive the everyday steel prices from competitors’ prices and 4 other parameters with 15+ complex rules. This is time time-consuming and critical process. With human intervention, the chances of errors are on the higher side.

Process 2: Sales Contract Creation
  • Repetitive & Complex Process

Business users receive Purchase Orders from multiple distributors and create sales contracts in SAP. The process also includes pricing, discount calculations, etc.

Process 3: Sales Order Creation
  • Repetitive & Complex Process

Business users receive Purchase Plans from multiple distributors based on sales contracts created and creating sales orders in SAP. Dispatch plans can have multiple line items with varying prices, destinations, etc.

Recommended Solution

RPA Team with experts created complex price-calculating robots handling more than 15+ rules considering multiple parameters. With in-house SAP expertise, the team implemented SAP sales contract creation and sales order creation processes.

Both processes receive data from the distributor portal with a database connection uploading respective details back to the distributor portal.

Implementation of Key Features includes (Representation with Bullets)

  • Price proposal robot validating 15+ complex rules to derive base price with business user inputs.
  • Bot updating the proposed prices with various other parameters on the client distributor portal.
  • Sales contract creation robot extracting pending purchase orders from distributor portal and processing in SAP one by one.
  • Sales order creation robot extracting pending purchase plans from distributor portal and processing in SAP one by one.
  • Another bot uploading this report to the internal application of the client.
  • Extensive use of SQL database for managing huge project information.
  • The user of Orchestrator schedules the bots and stores the Assets.
  • Dynamically upscale/downscale RPA Bots as per need.
Recommended Solution Client Use Case/ Robot Controller
IPA KEY Advantages

Technologies

RPA Tool/Platform: UiPath

Database Tool: MS SQL

SAP Application

Web Distributor Portal

MS Excel for Project Reporting

RPA execution infrastructure setup

RPA Processors configuration

RPA Execution Orchestration configuration

RPA Logs/Analytics configuration

Results

End to end TMT process automation using RPA and Web Portal Development.
3 RPA Processes running in attended and unattended mode.
Reduced need of FTE efforts with more Digital Workforce.
80-90% average effort reduction per process.
Highest accuracy 100% achieved by the RPA.
Increased compliance and lesser queries from distributors. This resulting in faster order creation process.

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